When you drop-ship items, Sage Mas90 & Mas200 have features in Purchase Order Entry that help create and process the Purchase Order for the items. If you haven’t used this feature – check your Purchase Order Setup Options #4 Line-Entry tab setting for Include All Drop Ship Line Items. That setting will affect how the PO module handles drop-ships made from Sales Orders. 3 settings are available: Only for PO Vendor, YES, or Prompt
First: Create the Sales Order – lines you designate as drop-ship on the order will be automatically created for the PO when PO is entered and linked to the sales order. Then: Create a new PO, and choose “Drop-Ship” as the type. A field for Sales Order # will appear. Enter your Order #. Depending on the selection made at the Include All Drop Ship Line Items field in the Purchase Order Options window, the following occurs: If Only for PO Vendor was selected at the Include All Drop Ship Line Items field, all drop ship lines from the sales order are added to the purchase order when the purchase order vendor matches one of the vendors entered for those items in Item Vendors Maintenance. If Yes was selected at the Include All Drop Ship Line Items field, all drop ship lines from the sales order are added to the purchase order whether or not the vendor number exists in Item Vendors Maintenance.
If Prompt was selected at the Include All Drop Ship Line Items field, you are prompted to bring in all drop ship lines from the sales order. Click Yes to bring in all drop ship lines regardless of which vendor was entered on the purchase order. Click No to only bring in the drop ship lines when the item vendor matches the vendor entered on the purchase order.
Complete the data entry process in Purchase Order Entry. Note the Ship-To address will default to the Sale Order’s Customer Ship-to address. You can then print this purchase order via Quick-Print or via Purchase Order Printing.
Note: When the vendor invoice information for a drop-ship order is entered in the Receipt of Invoice Entry window, the receipt is recorded as a confirmation of delivery to the customer, but is not recorded as a receipt of goods into inventory.