Archive for June, 2010

Putting a Mas 90 or Mas 200 AP Invoice ‘On Hold’ or taking it ‘Off Hold’

Monday, June 28th, 2010

Sometimes you post an A/P Invoice, but then have a reason to put that invoice ‘on-hold’ so it won’t be paid with A/P Checks. Later on, you may resolve the problem and want to take the A/P Invoice off hold. Here is how to do that in Sage Mas 90 and Mas 200.

To place a posted invoice on hold, use A/P Invoice Data Entry.
Select the vendor and the “posted” invoice number. The ‘Adjust invoice on file’ message displays.
Check the ‘Invoice on Hold’ check box, and click ‘OK’. Note that the invoice is now ‘on hold’ without requiring you to run an Invoice Register or update. If you use batches in AP Invoice Entry and started a new batch for this entry, you may want to delete the newly created batch, unless you have other invoices to enter, adjust or change.

Releasing an invoice from being ‘on hold’:
To release an invoice from being ‘on hold, use A/P Invoice Data Entry.
Select the vendor and the “posted” invoice number. The ‘Adjust invoice on file’ message displays.
Clear the ‘Invoice on Hold’ check box, and click ‘OK’. Note that the invoice is now ‘off hold’ without requiring you to run an Invoice Register or update.
If you use batches in AP Invoice Entry and started a new batch for this entry, you may want to delete the newly created batch, unless you have other invoices to enter, adjust or change.

Sage MAS 90 and MAS 200 4.40 Inventory Features

Wednesday, June 16th, 2010

Lots of improvements have been added to the Sage MAS90 and MAS 200 version 4.40 Inventory module. Here are some of them:
Dual Grid entry on Inventory Transactions Entry – you can now rearrange the field sequence to meet your needs and put unnecessary fields on the lower grid. You can also move entries up or down the screen to rearrange the sequence. Handy Find feature allows you to locate lines on multi-screen entries using lots of search criteria options.
Batch Entry and Update for Inventory Transactions allows users to enter and update their own batches, or to create batches for each entry-type (issues, receipts, adjustments, transfers) and update separately.
Crystal Reports format for all inventory reports. Crystal allows report modifications and much improved exporting of data to other formats, such as excel. New report-selection format allows you to save multiple default-settings, and make selections based on user-defined-fields.
Longer Inventory Item #’s. Previously the item-codes were up to 15 characters, now there’s an option to have 30-character Item codes. Inventory, Purchase Order and Sales Order forms and reports are fine but Non-graphical forms in the Job Cost and Work Order modules are no longer supported if you expand to 30 character item codes.
Ability to add User Defined Fields (per Custom Office) in ALL of inventory – including UDF’s for Lot/Serial #’s, Transaction Entries, Buyer-Planner codes.
Warehouse record now has: country, contact-name, e-mail, phone and fax fields.
Increased decimal precision – up to 4 decimal places for Qty field without losing places-to-left on other figures.
Lot/Serial Inquiry allows you to search by Lot or Serial # to find the item, cost, transaction # and warehouse information for a Lot/Serial #.
Standard Cost Adjustment Register/Update makes the GL entries for you.
New Quantity on Hand Report Business View – see the Inventory Explore menu.
Alias Item look-ups show on screens in Inventory, like Item Inquiry, Maintenance and Transaction Entry. Earlier versions allowed alias lookup in Sales Orders, Invoices and Purchase Orders only.
Right-click menu options within Inventory functions display tasks & reports related to your screen.

Physical Count worksheets – there is now an option to show existing balances on count-sheets and during count-entry so you don’t have to wait for the Variance Report to spot obvious mistakes.
Also, there’s a new option to pre-populate on-file quantities into the count quantity to relieve tedious re-keying of amounts that haven’t changed.
Standard Cost Valuation improvements – standard cost of zero (sample items) are accepted.

Standard Cost adjustment selection, entry and update. These new programs streamline the process by automatically calculating and posting the General Ledger Variances when you change the standard costs. See the new item utilities menu.
For all other valuation methods, use Automatic Cost and Price Change to change the cost.
Item Utilities is now a menu (it was previously an option on the setup menu, with 4 sub-options). The Cost/Price change function was pulled from the Main menu and put on Utilities menu.